Effective Date: May 8, 2026
Last Revised: May 8, 2026

1. Introduction and Commitment

Taylor Cambridge Ministries, LLC (hereinafter referred to as"the Ministry," "we," "us," or "our") is committed to protecting the privacy and confidentiality of personal information belonging to all individuals with whom we interact, including the congregation members, visitors, volunteers, donors, staff, and ministry partners.

This Privacy Policy ("Policy") describes how the Ministry collects, uses, stores, discloses, and safeguards personal information in the course of our religious, charitable, administrative, and outreach activities. This Policy applies to all personal data processed by the Ministry, whether collected in person, through our website, mobile applications, social media platforms, or by any other means.

By engaging with the Ministry, attending our services, or providing your personal information, you acknowledge that you have read, understood, and consent to the practices described in this Policy.

2. Scope and Applicability

This Policy applies to personal information collected from, or relating to:

• Current and prospective congregation members and their families
• Visitors and guests to Ministry facilities or events
• Volunteers, interns, and ministry workers
• Donors, financial supporters, and grantors
• Employees and independent contractors
• Vendors, suppliers, and third-party service providers
• Ministry partners and affiliated organizations
• Recipients of Ministry services and outreach programs
  

This Policy does not apply to information that has been anonymized or aggregated such that it can no longer be reasonably associated with any identifiable individual.

3. Information We Collect

3.1 Information You Provide Directly

We may collect the following categories of personal information directly from you:

• Identification information: full name, date of birth, gender, marital status, and photograph
• Contact information: home address, email address, telephone number, and emergency contact details
• Financial information: bank account details, payment card information, donation history, and tax identification numbers (where required by law)
• Spiritual and pastoral information: baptism records, membership status, prayer requests, counseling notes, and sacramental records
• Household information: family composition, number of dependents, and household members' names
• Employment and educational information: occupation, employer name, and educational background
• Health and disability information: accessibility needs or health conditions disclosed voluntarily for accommodation purposes
• Communication records: correspondence with Ministry staff, attendance at events, and participation in programs
  

3.2 Information Collected Automatically

When you access our website or digital platforms, we may automatically collect:

• IP address and device identifiers
• Browser type and operating system
• Pages visited, links clicked, and time spent on our website
• Referral URLs and search terms
• Cookie data and similar tracking technologies
  

3.3 Sensitive Personal Information

In the context of our religious ministry, we may process sensitive personal information, including religious beliefs, spiritual history, and pastoral counseling records. Such information is collected solely for pastoral care and ministry purposes, handled with the utmost confidentiality, and subject to applicable professional and religious privilege protections.

4. How We Use Your Information

The Ministry uses personal information for the following purposes:

• Ministry administration and membership management: maintaining accurate records of members, tracking attendance, and administering church programs
• Pastoral care and spiritual support: providing counseling, prayer support, and spiritual guidance
• Communications and outreach: sending newsletters, event announcements, service information, and ministry updates
• Donation processing and stewardship: recording contributions, issuing tax receipts, and fulfilling legal reporting obligations
• Event management: organizing services, retreats, community events, and volunteer activities
• Legal and regulatory compliance: meeting obligations under applicable federal, state, and local laws
• Safety and security: protecting the safety of congregation members, staff, and ministry property.
• Improvement of ministry programs: analyzing patterns to improve outreach effectiveness and service delivery
  

We will not use your personal information for any purpose materially different from those described above without first obtaining your explicit consent.

5. Legal Bases for Processing

Where applicable law requires a legal basis for processing personal information, we rely on the following:

• Consent: where you have provided explicit, freely given, informed, and specific consent to the processing of your data
• Contractual necessity: where processing is necessary to fulfill obligations under an agreement with you
• Legal obligation: where processing is required to comply with applicable laws and regulations
• Legitimate interests: where processing is necessary for the legitimate interests of the Ministry, provided such interests are not overridden by your rights
• Vital interests: in emergency situations where processing is necessary to protect your life or the lives of others
  

6. Disclosure and Sharing of Information

6.1 Internal Sharing

Personal information is accessible only to Ministry staff, volunteers, and leaders who have a legitimate need to access it in the performance of their duties. All personnel with access to personal data are trained on confidentiality obligations.

6.2 Third-Party Disclosure

We do not sell, rent, or trade personal information. We may share personal information with third parties only in the following circumstances:

• Service providers: trusted vendors who assist in Ministry operations (e.g., payment processors, IT providers, printing companies), subject to confidentiality agreements
• Affiliated ministries and denominational bodies: where required for denominational reporting, shared programs, or referral services
• Legal compliance: when required by law, subpoena, court order, or to protect the rights and safety of individuals
• Emergency situations: to protect the health or safety of any person in a life-threatening circumstance
  With your consent, where you have authorized specific sharing of your information
  

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, to comply with applicable legal obligations, to resolve disputes, and to enforce our agreements.
Membership and sacramental records may be retained indefinitely as part of the Ministry's historical archives, in accordance with religious and denominational recordkeeping traditions. Financial and donation records are retained for a minimum of seven (7) years in accordance with federal and state tax laws. Upon expiration of the applicable retention period, personal information is securely deleted or anonymized.

8. Data Security

The Ministry implements reasonable and appropriate administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction. These measures include, but are not limited to:

• Restricted access controls and role-based permissions
• Encryption of electronically stored and transmitted data
• Secure physical storage of paper records
• Regular staff training on data privacy and security practices
• Periodic review and updating of security protocols
  

No method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee absolute security.

9. Your Rights and Choices

Subject to applicable law, you may have the following rights regarding your personal information:

• Right of access: to request a copy of the personal information we hold about you
• Right to rectification: to request correction of inaccurate or incomplete information
• Right to erasure: to request deletion of your personal information, subject to legal and canonical obligations
• Right to restrict processing: to request limitations on how we use your data
• Right to data portability: to receive your personal data in a commonly used, machine-readable format
  Right to object: to object to the processing of your personal information based on legitimate interests
• Right to withdraw consent: to withdraw consent at any time where processing is based on your consent, without affecting the lawfulness of prior processing
  

To exercise any of these rights, please submit a written request to our Privacy Officer at the contact information provided in Section 13. We will respond within thirty (30) days of receipt.

10. Children's Privacy

The Ministry is committed to protecting the privacy of children. We do not knowingly collect personal information directly from children under the age of thirteen (13) without verifiable parental or guardian
consent. When children's ministry programs collect information about minors, it is obtained from parents or legal guardians and used solely for the administration of children's programs. Parents or guardians may request access to, correction of, or deletion of their child's information at any time.

11. Cookies and Digital Tracking

Our website may use cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and provide personalized content. You may configure your browser to refuse cookies or to
alert you when cookies are being sent; however, some features of our website may not function properly without cookies. We do not engage in cross-site tracking or sell information collected through cookies to third-party advertisers.

12. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Material changes will be communicated to you by posting the revised Policy on our website, distributing it through our regular
communication channels, or providing direct notice to affected individuals. The revised Policy will be effective upon posting unless otherwise indicated. Your continued engagement with the Ministry following notice of a material change constitutes your acceptance of the updated Policy.

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or the Ministry's handling of your personal information, please contact our Privacy Officer:

• Privacy Officer: Dennis Taylor-Cambridge, Administrator
• Ministry: Taylor Cambridge Ministries
• Address: 5015 Leeshire Trail, Ste HMOFC, Tucker, Georgia 30084
• Email: privacy@tc-ministry.com
• Phone: (470) 657-5177
• Office Hours: Mon – Fri 9:00-5:00
  

If you believe your privacy rights have been violated and your concern has not been adequately addressed, you may have the right to lodge a complaint with applicable data protection or regulatory authorities.

14. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the State of Georgia, without regard to its conflict of law provisions. Any disputes arising under or in connection with this Policy shall
be subject to the exclusive jurisdiction of the courts of Georgia/DeKalb County.

This Policy should be reviewed in conjunction with any applicable denominational guidelines, federal privacy laws (including, where applicable, HIPAA, COPPA, and the California Consumer Privacy Act), and state-specific privacy statutes.

The commitment to safeguarding your personal information extends beyond merely compliance; it reflects our devotion to creating a safe, nurturing environment for all who engage with us. We believe that transparency builds trust, and we strive to provide clear communication about how your information is handled. We encourage you to reach out with any questions or concerns about this Policy so we can hear your voice and value your input within our community.

Adopted and approved by: